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Job Title: Manager of Administrative Support ServicesReports To: Executive Director
FLSA Status: Exempt

Summary: Manages all office functions, assists executive director with administrative duties including board of director tasks and coordinates all credentialing information and agency requirements.

Duties and Responsibilities include the following. Other duties may be assigned.

  1. Provides administrative support to the executive director executive director, assistant executive director and the board of directors including but not limited to, correspondence, proposals, reports and strategic plan, preparing materials for board meetings and assisting with scheduling of conference calls. *

  2. Assists with executive director’s schedule by scheduling meetings and making travel arrangements. *

  3. Prepares communications and logistics for all board of director meetings.

  4. Provides staff support to the secretary of the board of directors by accurately recording the minutes at board meetings. *

  5. Handles staff conference registrations and out of state travel arrangements. *

  6. Manages all office equipment including contracts and maintenance. *

  7. Oversees office operations such as researching, purchasing, inventorying of supplies, manages cleaning services, water delivery, floor mats for agency. *

  8. Oversees maintenance of internal records including but limited to building maintenance, permits, inspections, insurances, policies and procedures, safety plans and schedule safety drills. *

  9. Maintains agency official documents, prepares reports/records needed to keep Better Business Bureau status, Ohio Department of Mental Health and Addiction Services Prevention Certification Standards, etc.*

  10. Assist with HR functions including on-boarding new employees, employees, appropriate record keeping, and monitoring staff certifications. *

  11. Manages agency mail intake and distribution, answers phones, greet guests. *

   12. Provides special projects support, occasional program support, and other duties as assigned.


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Language Ability:

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

Reasoning Ability:

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Computer Skills:

To perform this job successfully, an individual should have knowledge of Microsoft Word, Microsoft Excel, and Mass email program.


Bachelor's degree (B.A./B.S.) from four-year college or university; or two to four years related experience and/or training; or equivalent combination of education and experience.

Knowledge, Skills and Other Abilities:

• Oral and written communication skills• Professionalism
• Problem solving skills

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, use hands, and talk or hear. The employee must occasionally lift and/or move up to 25 pounds.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

How to Apply:

Email a cover letter and resume to Executive Director Marcie Seidel, All resumes shall remain confidential. We are an equal opportunity employer.

Posted on ADAPAO web site on August 17, 2018.