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Current position openings

ADAPAO posts position openings as a service to the organizations with which our members are employed or serve as volunteers. Please e-mail any job postings you believe would be relevant to our membership to mail@adapao.org.

Job Title: Special Events CoordinatorReports To: Assistant Executive DirectorFLSA Status: Exempt

Summary: Coordinates activities of staff, convention personnel, or clients to make arrangements for group meetings, events, or conventions by performing the following duties.

Duties and Responsibilities include the following. Other duties may be assigned.

  1. Creates, plans, and manages agency events.*

  2. Creates and implements detailed work plan to assure timelines.*

  3. Works with vendors to secure best venue within budget parameters.*

  4. Arranges for all event logistics including technical, food, and housing requirements.*

  5. Coordinates with and supports program managers as needed in efforts to meet grant requirements.*

  6. Assists with event promotion.*

  7. Assists with budget planning.*

  8. Assists with travel planning.*

  9. Creates reports and maintains accurate records.*

  10. Assists in representing the agency at various local, state, and national events as needed.*

  11. Assists with other prevention programs and agency promotion as needed.*

  12. Performs other related duties as assigned.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Language Ability:

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

Math Ability:

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

Reasoning Ability:

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Computer Skills:

To perform this job successfully, an individual should have knowledge of Microsoft Word, Microsoft Excel, and mass e-mail software.

Education/Experience:

Bachelor's degree (B.A./B.S.) from four-year college or university; and two to four years related experience and/or training; or equivalent combination of education and experience.

Specialized Training:

Bachelor’s degree in event management or related field preferred.

Knowledge, Skills and Other Abilities:

• Excellent customer service skills
• Professionalism
• Excellent written and oral communication skills• Multi-tasker

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, use hands, and talk or hear. The employee must frequently lift and/or move up to 30 pounds.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

How to Apply:

Email a cover letter and resume to Executive Director Marcie Seidel,MSeidel@PreventionActionAlliance.org. All resumes shall remain confidential. We are an equal opportunity employer.

Posted on ADAPAO web site on August 17, 2018.